Privacy Policy for DECTIFY Career Applicants
Effective Date: February 24, 2026
Thank you for your interest in career opportunities with DECTIFY.
DECTIFY is an AI-powered security and surveillance ecosystem operated by DECTIFY Technologies Private Limited (“DECTIFY”, “Company”, “we”, “our”, or “us”), a company incorporated under the laws of India, focused on transforming video intelligence into real-time actionable security.
When you apply for employment, internships, contract roles, consulting engagements, or other professional opportunities through DECTIFY platform, we collect and process certain personal information (“Recruiting Data”) as part of our recruitment, assessment, and hiring processes.
This Applicant Privacy Policy describes:
- The categories of Recruiting Data we collect
- How we collect Recruiting Data
- The purposes for which we process Recruiting Data
- How Recruiting Data may be shared
- How we protect and retain Recruiting Data
- Your rights under applicable data protection laws
This policy applies solely to recruitment-related activities and does not govern employee data processed after onboarding.
1. Categories of Recruiting Data We Collect
We collect Recruiting Data that is relevant, proportionate, and necessary for lawful recruitment and hiring purposes.
A. Recruitment Stage Information
- Personal identifiers such as full name, email address, phone number, and mailing address.
- Resume/CV, employment history, educational background, certifications, licenses, and skills.
- Professional profile links and portfolio materials.
- Salary expectations, compensation disclosures (where permitted), and notice period.
- Work authorization and immigration status.
- Voluntary disclosures made during the application process.
B. Assessment and Evaluation Information
- Interview notes and evaluation records.
- Technical assessments, simulations, or role-based exercises.
- Behavioral or aptitude assessments (where used).
- Reference feedback from professional contacts.
- Background verification results (where permitted by law and subject to prior consent).
Background verification checks, where conducted, are performed subject to applicable law and, where required, prior consent.
C. Hiring and Pre-Employment Information
If selected, additional information may be collected, including:
- Government-issued identification details.
- Employment eligibility documentation.
- Statutory tax or compliance information.
- Criminal history information (where legally permitted and role-relevant).
- Payroll-related banking details (if applicable).
D. Automatically Collected Information
When interacting with recruitment platforms, we may collect:
- Device and browser information.
- IP address and approximate geographic location.
- Log data and system access timestamps.
- Usage analytics related to recruitment systems.
- Cookie and similar tracking information (as described in our general DECTIFY Privacy Policy).
2. How We Collect Recruiting Data
Recruiting Data may be collected:
- Directly from you through applications, interviews, and communications.
- From recruitment agencies or referral partners.
- From publicly available professional sources.
- From background screening providers.
- From references or former employers with your authorization.
If you provide personal information about third parties, you are responsible for ensuring appropriate authorization has been obtained.
3. How We Use Recruiting Data
We process Recruiting Data for lawful recruitment and hiring purposes in accordance with applicable law, including:
- Evaluating qualifications and suitability.
- Managing communications and interview scheduling.
- Conducting assessments and structured evaluations.
- Performing background and reference checks.
- Verifying employment eligibility.
- Maintaining recruitment records and audit documentation.
- Complying with legal and regulatory obligations.
- Defending or establishing legal claims.
- Improving recruitment systems and candidate experience.
DECTIFY Technologies Private Limited does not sell, rent, or trade applicant personal information to third parties for monetary or advertising purposes.
DECTIFY does not make solely automated decisions that produce legal or similarly significant effects without human review.
4. Legal Basis for Processing
Where required under applicable law, Recruiting Data is processed based on:
- Your consent.
- Compliance with statutory or regulatory obligations.
- Steps taken at your request prior to entering into an employment contract.
- Other lawful grounds permitted under applicable data protection laws.
5. Sensitive Personal Information
Certain Recruiting Data may be considered sensitive personal information under applicable law, including:
- Government identification numbers.
- Criminal background information.
- Health-related information required for workplace accommodations.
- Diversity-related information voluntarily provided.
Such information is processed only where necessary, proportionate, and permitted under applicable law, with enhanced safeguards.
6. Sharing of Recruiting Data
Recruiting Data may be shared with:
- Authorized hiring managers and HR personnel within DECTIFY Technologies Private Limited.
- Recruitment system providers and IT infrastructure vendors.
- Background screening and compliance service providers.
- Legal, audit, and compliance advisors.
- Government authorities where required by law.
All third parties are contractually obligated to maintain confidentiality and implement appropriate data protection safeguards.
7. International Data Transfers
Recruiting Data may be processed outside India where DECTIFY engages service providers in other jurisdictions. Where required, appropriate safeguards are implemented to ensure lawful cross-border transfers.
8. Data Retention
Recruiting Data is retained only for as long as necessary to fulfill recruitment purposes and comply with applicable legal obligations.
Where permitted by applicable law, applicant information may be retained for a defined period following the conclusion of the recruitment process to consider candidates for future opportunities.
Retention periods vary depending on jurisdictional requirements and business needs.
9. Data Security
We implement administrative, technical, and organizational measures designed to safeguard Recruiting Data, including:
- Role-based access controls and least-privilege access principles.
- Secure infrastructure environments.
- Encryption of sensitive information where appropriate.
- Access monitoring and logging mechanisms.
- Confidentiality obligations for personnel.
- Periodic security assessments and risk management procedures.
Security practices are periodically reviewed and updated in alignment with evolving risk assessments and regulatory expectations.
While reasonable safeguards are implemented, no system can guarantee absolute security.
10. Your Rights and Grievance Redressal
Subject to applicable law, you may have the right to:
- Access your personal information.
- Request correction of inaccurate information.
- Request deletion of your personal information.
- Withdraw consent where processing is consent-based.
- Request grievance redressal.
Applicants may submit grievances in accordance with applicable data protection laws, and such grievances will be addressed within reasonable timeframes.
Where required under applicable law, unresolved grievances may be escalated to relevant regulatory authorities.
We may require identity verification prior to responding to requests.
11. Equal Opportunity and Non-Discrimination
DECTIFY Technologies Private Limited is committed to equal opportunity employment. Recruitment decisions are based on merit, qualifications, and legitimate business requirements without regard to legally protected characteristics.
12. Changes to This Applicant Privacy Policy
We may update this Applicant Privacy Policy to reflect changes in legal requirements, recruitment practices, or corporate structure. Updated versions will be published with a revised Effective Date.
13. Contact Information
For questions or to exercise your rights, please contact:
DECTIFY Technologies Private Limited
Email: privacy@dectify.in
Website: www.dectify.in